Samvera Community Wiki
2026-03-18 Outreach & Engagement agenda and notes
https://us06web.zoom.us/j/83216557729?pwd=j8bBReawbVVtZyAOwQEFvF8vRZ8hQr.1
Add the Outreach and Engagement Working Group meetings to your calendar
Participants
@Molly Reed - regrets
@Heather Greer Klein
@Chris Awre
@Nick Steinwachs
Your name here!
Actions before next meeting
Reach out to Lyrasis re: Traffic on their demo instance (Heather)
Update Samvera website prior to CNI, Open Repositories (Deadline: Apr 10, 2026) - April + Nick can own?
Content: Blog + LinkedIn
Highlight Bulk Import story ASAP - Nick can own
Reach out to UTK + UPitt / PALS re: pre-CNI Messaging for social proof - Nick
Agenda & Notes
Thinking about push out of celebrating Bulkrax work and getting it out to the wider market of potential adopters - we have the best csv importer now, thanks to the community.
Repository tour - two new submissions, will send a reminder
Want to get website ready before CNI (April) and especially Open Repositories (June)
April from Notch8 is helping with the website! We can create issues for other changes we want to see. https://github.com/samvera/samvera.org/issues
https://docs.google.com/document/d/15CenL_rDSnL5CqPXvahEOr7CEE_mndQEcOgGf6G-R3g/edit?usp=sharing - finalize this for the ticket to hand off to April
Revisiting the "get started" page issue - What makes the most sense for this page?
For example, connect with the community; demo sites (are they ready?)
ArchivesSpace breaks this out as “Resources” and has a page per interest type. What would that look lie for us? Could it be options like “Explore [Project]” “Email Lists & Slack Community” “[Project] Documentation”
Can do the same for the Hyku subdomain site. https://github.com/samvera/hyku-next/issues
Where are we with Stories?
Molly set of stories - we can reformat these as stories!
https://docs.google.com/document/d/1gNsmRt1uvrT09EQGS6VlsETv40aejlQMqTWml7ywMjw/edit?usp=sharingReady to schedule these?
Case studies
Notch8 examples - we have one from Shana, one from Russell K.
Nick will send out a reminder, remind people of activities last year. Everything is a story!
Channels:
Blog
LinkedIn
WHEN - Upcoming Conferences
CNI Membership Meeting - April 13–14, 2026
Hyatt Regency, SLC, UT
Who: Deans, Directors
Attract new Institutions to Samvera-based solutions - offer social proof of other prominent institutions: UPitt and UTK - long-term investments -
Sustainable open infrastructure that is listening to their users
Product-oriented community
Content: Institutional Case studies, plus the community effort of Bulk Import.
Steel thread of user / market feedback on Bulk Import - Come weigh in on priorities whether you’re a user or a POTENTIAL user down the road
Share future vision?
Samvera Europe meeting - May 6, 2026
Who: ADLs, Admins
Samvera Virtual Connect - May 12-13, 2026
Who: ADLs, Admins
June:
TDL
Who: ???
Open Repositories
Deans, Directors, ADLs, Admins
Parking lot/coming up
Demo environment improvements - Notch8 team currently focused on getting Hyku7 patched up and out the door.
Demo environment investment =
Tenant portability (Styling, layouts, themes, colors, CSS, test data, metadata configs)
+
Quality assurance and Upgradeability
+
Growth
Rolling action items: