Time: 2:00pm-3:00pm Eastern / 1-2 pm Central / 11 am-12 pm Pacific

Community Notes: https://docs.google.com/document/d/1G8wmi9R3q1uHatQLa3JfmlVr1-laTO5vgYzUZz-B7QU/edit?tab=t.0

2026-03-24

Moderator(s): Annamarie Klose

Notetaker: Emma Beck

Attendees: 

• @Emma Beck (University of Louisville)

• @Rachel Howard(University of Louisville)

• @Nic Don Stanton-Roark (PALs)

• @Benjamin Riesenberg (U. of Oregon)

• Steve McDonald (Tufts University)

• @Sarah Proctor (Notch8)

• @Sarah Cogley (University at Buffalo)

• @Anna Goslen (UNC-Chapel Hill)

• @Annamarie Klose (Ohio State University)

• @Nick Steinwachs (Notch8)

• @Morgan McKeehan

• @Jessica McMillen

Agenda: 

• Samvera updates

  • Samvera Virtual Connect 2026 CFP, https://samvera.atlassian.net/wiki/spaces/samvera/pages/3811377153/Samvera+Virtual+Connect+2026 

  • Hyku 7 was released today!

    • Sample CSV template importer from bulkrax updates

    • Talk to Nic Don if you want access to a testing site

  • Samvera sprint going on

  • Flexible metadata is in Hyrax

    • From the Hyrax docs: Hyrax v5.3 and later includes flexible metadata functionality that allows administrators to configure metadata schemas through the UI using M3 (Machine-readable Metadata Modeling) profiles. This feature is disabled by default and must be explicitly enabled.

  • Community sprint, https://samvera.atlassian.net/wiki/spaces/samvera/pages/3716579329/Community+Sprint+Event+March+23rd+-+27th+2026 

• Presentation from Oregon Digital (Oregon State & University of Oregon) - custom metadata, RDF

  • Slides are at: tinyurl.com/20260324-odmd 

  • 165 total metadata fields for Hyrax works (153 for generic/9 document/3 image)

  • Not sure how they stack up against others 

  • Most fields take text but many take URIs

  • 35 source vocabularies, allowable sources vary by field

  • Future work - RDF? Linked Open Data (LOD)

    • Strong in linked, want to build out the other two

    • Might want to make some changes before exposing it publicly 

  • Identifying the URIs used most common

  • Minting URIs for local CV

  • Oregon Digital has both Oregon State and University of Oregon - both archival and non-archival (government agencies, departmental works, IR, etc)

  • Facets remain constant through collections 

  • Subject also pulls from keyword 

  • keywords - textile collection, such as using materials as a field in a non-controlled way but to retain the information and help it be searchable 

  • Have the ability to build a user collection - default in Hyrax

  • Tombstone button

    • Saving a record but removing access to a url - often happens around rights issues

    • Digital preservation policy related 

  • isPartOf information for parent/child relationships.

  • “Share this” url - 

  • Whats the organizational staffing model? Somewhat informal, staff at both institutions work on development, staff at OSU and UO works on their own collections, different working groups for Oregon Digital bridging between, Metadata working group meets regularly 

• Open discussion