2025-11-13 Partner Call

Facilitator: @Heather Greer Klein

Note Taker: @Paul Walk

Attendees

• @Margaret Mellinger

• @Nick Steinwachs

• @Chris Awre

• @Jenny Basford

• @Christine Peterson

• @Chrissy Rissmeyer

• @Annamarie Klose

• @John Weise

• @Nicholas Mark Homenda

• @Jessica McMillen

• David Moles

• @Jill Morris

• @Kirsten Leonard

• @Jim Halliday

• @Jon Dunn

• @Chris Colvard

• @Paul Walk

• @Esmé Cowles

• @Karen Cariani

• @Daniel Pierce

• @Alicia Morris

• @Eleni Castro

Agenda & Notes

1. Additions to the agenda?
   
   

2. Welcome Christine in new Partner role!

   1. Partners leaving for 2026: GBH Archives; University of Virginia; Emory University

Welcome to Eleni!

3. Reflections on Samvera Connect Online

   1. 130 registrants, 47 identified organizations, 22 Partner organizations, 25 non-Partner organizations

   2. full workshops

• Roughly the same size as the previous Connect meeting

• Some of the workshops were received really well and could be repeated in future events

• Suggesting that some of the talks could be submitted to this year’s (online only) OR2026 event
  
  

4. GitHub processes WG Owner Role proposal for feedback
   samvera, samvera-labs, and samvera-deprecated github organizations will have a set list of members with the "Owner” organizational membership role granting them the ability to add members:

   • Board Chair

   • Community Manager

   • Technical Coordinator

   • Product Owners for Hyku, Hyrax, Avalon, and Valkyrie

   • Technical Leads for Hyku, Hyrax, Avalon, and Valkyrie

   Other active members will be assigned to the Samvera-Contributors team which will be granted the "All-repository write" organization role.
   Inactive members will be moved to a new Samvera-Emerita team which will not have an organization role assigned.
   The existing "admins", "contributors", and "emerita" teams will be removed.  Ad hoc teams and per-repository roles can still be assigned as needed.
   Require secure two-factor authentication (authenticator apps, passkeys, security keys, or the GitHub mobile app) for all members at the Samvera github organization level.
   
   Core Components in rubygems will have owners removed except for a Samvera service rubygems account.  A gem publishing github action will be setup using rubygem's "trusted publisher" feature.  This workflow will be triggered when version tags are pushed and will require the approval within github of one of the tech leads (as part of a core publishing team) or users added by the tech lead to a publishing github team specific to that gem. 

• Some housekeeping needed - e.g. quite a lot of “owners” in the GitHub organisation where those people are no longer active. The owner role is very powerful.

• Changes to the way in which RubyGems are published - new workflow which delegates permissions to GitHub so we can then manage permissions within GitHub

• Requiring 2 factor authentication in GitHub

• May not be the Board Chair who has “owner” role - could be another member of the Board.

• “owner” role is necessary in order to add new members to the organisation

• Suggest creating the special “.github” repository for the orrganisation and putting a README in there which explains the roles and management

• This is for samvera and samvera-labs
  
  

5. Partner Call survey is still open for feedback

   1. Confirming this day and time should be carried into 2026

   2. Let Heather know if you want to be added to a calendar invite for 2026 calls
      
      

6. Events Poll results; discussion of events for 2026

   1. Heather will summarize results https://docs.google.com/presentation/d/1djNXOGtxmE0kua2x-PqNPs840CWkM0oaDUwlMOnVUKg/edit?usp=sharing

• See Heather’s slides for ideas for events in 2026

• Maybe do a poll for the Partners meeting - hybrid/virtual, finding a date, maybe co-locating

• Could maybe move the Partners meeting out of March because March/Easter is tricky with Spring Breaks holidays in US institutions

• Suggestion to create a DLF “Brunch” meeting for DLF next week

7. Other Updates: 

   1. Notetaker for December 11th:

   2. Board election in progress

   3. New fiscal sponsor explorations just beginning; please share any potential fiscal sponsors you’re familiar with. Starting with exploration of Open Source Collective and Open Library Foundation.

      1. A plea for ideas for any other potential fiscal sponsors to explore - please let Heather know any suggestions!

      2. Suggestion from Eleni: Related to Fiscal Sponsors here's another one: https://aspirationtech.org/about .

      3. DadoCM: For repositories with special collections and archival materials, related developments with Delivering Archives and Digital Objects: a Conceptual Model (DadoCM) (GitHub.io version and draft document) will be of interest. This work aims to connect finding aids and digital objects as they are traditionally is siloed systems. The group involved with this draft standard is presenting on at various communities, including IIIF and the upcoming DLF conference next week. While the group seeks feedback on this draft standard, they are not looking for formal approval by SAA. Greg Weideman, University of Albany, SUNY, presented on this at the ALA Core Bibliographic Conceptual Models Interest Group on Monday. While the standard is system agnostic, University of Albany has a Hyrax repo and that was mentioned in Monday’s presentation. Weideman also shared an ArchivesSpace-ArcLigh-Workflow in GitHub that demonstrates its uses with Hyrax. Support for this work in the Samvera community would be beneficial. We may want to invite a member of this group to a future Samvera partners meeting.

   4. Anything for the Samvera Board? (Standing item) 

Farewell from Karen Cariani!

Date of next call: December 11th; will include final 2026 budget and projected 2025 final budget numbers

Notetaker: Kate Lynch