2025-10-17 Board Meeting Agenda & Minutes
Attendees
@Karen Cariani
@Aaron Collier
@Kirsten Leonard
@Kate Lynch
@Emily Lynema
@Alicia Morris
@Robin Ruggaber
@david.schober
@Paul Walk - regrets
Ex-officio:
@Heather Greer Klein
Agenda
Finding a time for a November/December Board call
For now assume the usual date on Nov 21st, and another date for December (8th, 9th, 10, 15th), one that includes Kirsten, so we can invite new Board members to also join. Heather will send a poll.
2026 budget approval items
Heather salary discussion section (Heather out of call for this)
Approving or discussing draft 2026 budget (need to approve before the end of Nov)
This includes Heather’s request to move to 4 days per week schedule for 2026
$27K budgeted for Technical Coordinator contract
$4,500 for travel (not reflecting two flight credits) for conferences/regional meetings
The Board approved this budget. Kate will email Cathie at OASIS and cc Alicia.
Draft contract For 20 hours per month technical coordinator
Want to include participation in Virtual Connect, potential virtual participation in regional meeting. Won’t be requesting in person travel. Want to detail community calls that are part of the monthly rate.
Latest new fiscal sponsor options and information
OASIS Open believes we can save money with another fiscal sponsor and will work with us to make a move on our schedule; thinks we can aim for June 2026. Heather talked to Open Source Collective at All Things Open conference.
Any change requires a recommendation to be voted on by Partners, because we would update our bylaws.
Open Source Collective
Reviewed notes on fiscal sponsors from Heather’s research
Questions: financial health of the organization; what happens to our funds if they disband; make sure we are protected.
Asked for more details about their services. Not clear what the invoicing functionality looks like. It doesn’t look like they offer a EOR to support an employee, so might be significantly more overhead. Also unclear how their structure works with a 501(c)3 offering LLCs
We can talk to their projects to see what they are using
Timeline with OASIS: Can prorate employment costs and host fee through whatever date is needed; recommended June 2026.
Next steps for a 2026 Partnership Review Working Group
Will discuss more at November meeting
When to form: Q1 2026? With new Board members?
Could ask for Partner volunteers now
Non-Partner volunteers, or survey specific people?
How does this interact with the IOI work in the Hyku community?
Other updates
Community events poll results so far; keeping open until Nov 1/past Connect
Samvera Connect Online - so far 105 registrants, 11 in Samvera 101 workshop, 17 in flexible metadata, 15 in Allinson Flex
Board election
Partner invoicing
Potential Partners check-in
Agenda items for next month’s call
Partnership Review Working Group
Fiscal Sponsor evaluation
Date of next Board meeting: Nov 21, 2025
