Samvera Tech Call 2025-09-17

Time: 9:00am PDT / Noon EDT
Zoom Meeting URL: Join our Cloud HD Video Meeting
(link will launch Zoom client – if you do not have Zoom, expand the instructions below)

Agenda (meeting notes below)

Hyrax @Randall Floyd
- Flexible metadata got merged after successful testing in koppie, currently headed towards Nurax for broader testing
  - AF/Wings works in dassie still has issues to resolve
Documentation Strategy - All
- Repo Wiki
  - Ease of editing and contributing
  - Lack of vetting/approval
- Committed to repository (i.e. /docs)
  - Inherently versioned, content correlates to branch
  - Requires regular PR workflow, currently initiates full CI
    - Might be able to reduce the burden with: GitHub - dorny/paths-filter: Conditionally run actions based on files modified by PR, feature branch or pushed commits
i18n Local errors
- Mark has fix for Hyrax/Hyku in some cases
  - Hyrax users have a preferred_locale that gets set to the empty string ‘“ - this isn’t a valid locale
- Any other context?
Community calls for help:
- Chris Bartos in #bulkrax - re: FileSet metadata handling

Moderator: @Randall Floyd

Notetaker: @Rob Kaufman

Attendees:

Standing pre-agenda items (moderator)
1. Welcome
  - "Welcome everyone, please add your name to the Attendees list. If you are unable to do so, please let us know, and someone will add you. To any newcomers, Welcome, and please feel free to ask questions. Likewise for all attendees. We strive for an open and accessible conversation around Samvera technology."
2. Call for new agenda items
Follow Agenda from above (facilitated by moderator) and record notes in Notes section below (note taker)
Standing post-agenda items (moderator)
1. call for next moderator and note taker (moderator)
  1. Moderator:
  2. Notetaker:
2. Samvera help follow-up (moderator)
3. Pull request review (moderator)
  1. Recent Samvera PR list
Post-meeting action (note taker)
1. After call, this week's notetaker should create the agenda for the next call:
  1. Open template agenda titled "Samvera Tech Call XXXX-XX-XX"
  2. Click on ... in the top right corner, and select “Duplicate”.
  3. Popup will open for location. It should contain:
    1. Space: Samvera
    2. Parent page: (Verify value is current year)
  4. Select “Duplicate”. New page should be created.
  5. Modify the title to remove "Duplicate of", update it with the next date, add moderator, notetaker, and any carry-over agenda info. Click Publish.

Hyrax
- Flexible metadata got merged after successful testing in koppie, currently headed towards Nurax for broader testing
  - Rob is working on the AF/Wings issues
  - Daniel working on koppie deployment
  - Likely will get testing during the next sprint
Documentation
1. Challenging to keep fresh / versioning
  1. Rails / Solr etc all have docs in the code
2. Discussed at documentation working group
  1. Decided to move Hyku docs from wiki to docs directory
  2. This will be a trial for other repos
3. LLMs and Documentation
  1. LLMs both read and can generate documentation
  2. Having to local to the code allows that generation process and also allows LLMs to use the docs
4. Versioning
  1. Do we keep directories of documentation per version or just let the docs be for current on any issues
  2. Concerns about the docs with people using older versions, especially in Hyrax
5. CI running for doc changes would be time prohibited
  1. Can be prevented in the Github actions
  2. There are other exclusions that would have value
I18N Errors
1. Looks like mailbox errors are causing localization string to be set to ““
2. Mark has a PR for Hyrax that addresses it

Next call

Moderator: @Randall Floyd

Notetaker: @Sarah Proctor