2025-09-23

Moderator(s): @Annamarie Klose

Notetaker: @Emma Beck

Attendees:

@Former user (Deleted) (Amigos)
@Morgan McKeehan
@Sarah Cogley (University at Buffalo)
@Mark Bussey (DCE)
@Nic Don Stanton-Roark (PALs)
@Heather Greer Klein (Samvera)
@Sarah Proctor (Notch8)
@Emma Beck (University of Louisville)
@Annamarie Klose (Ohio State University)
@Nick Steinwachs (Notch8)
@Rachel Howard (University of Louisville)
Steve McDonald (Tufts)

Agenda:

Samvera updates
- Roadmaps Alignment
  - Julie will check minutes
  - PO invited to last board meeting
  - Budget discussions and considerations about value
- Samvera Connect - HGK - shifted to an online format
  - https://samveraconnect2025.sched.com/
  - Call for more proposals, e.g. lightning talks - new deadline is October 24
  - A few small changes will happen in the schedule
  - There will be addition from AI group
  - Additional sessions - deadline of October 24th unless it fills earlier
  - SMIG overlaps - cancel or propose specific session about metadata
- Samvera Board elections coming up, 2026-2028 Samvera Board Election
  - 3 seats every year
  - Some people are stepping off the board
  - Opening for 1 and 2 year terms
  - Open to people at all levels and different experience
- Consider partnership
Collection level IIIF manifests
- Manifests allow for the transfer of content between viewers. You can pull images and metadata together from multiple repositories into a viewer to do annotations, transcriptions, and other actions as a researcher that you could not do from the repository. It makes the content more portable, and allows for individual curation of content.
- A collection level manifest allows for a whole collection to be lifted into another viewer for a digital exhibit or other cases when someone wants to port a full collection somewhere.
- Links from the discussion:
  - https://iiif.io/guides/using_iiif_resources/
  - Our OSUL IIIF info: https://libraries.atlassian.net/wiki/spaces/libraries/pages/115179521/IIIF+Manifest
  - https://libraries.atlassian.net/wiki/spaces/libraries/pages/1671443/IIIF+Universal+Viewer
  - Example of one record’s manifest: https://library.osu.edu/dc/concern/generic_works/v692tm370/manifest.json
  - https://iiif.io/get-started/iiif-viewers/
  - https://theseusviewer.org/
  - It appears that Northwestern has added a collection-level IIIF manifest (see this example). There's a link to view it as JSON. (from Slack)
- Would Collection-level manifests be a good way to provide a persistent link to search results?
Bulkrax improvements brainstorming with Notch8
- Discussion structure: https://app.mural.co/t/notch89457/m/notch89457/1758225684750/3ee6395e2f71466e9c3db6a85d7bebc23f00514d?sender=u5027f4140031655ca8968158
- Feedback request:
  - goal: rather than jumping to solutions, the purpose of the Mural board feedback request is to articulate what needs & problems Bulkrax is intending to solve. ie, we want to brainstorm current problems so that we can move towards agreement on: what are the most important problems Bulkrax needs to solve?
  - In the Mural board, brainstorm about: what Bulkrax does:
    - well (pink)
    - not well/pain points (blue)
    - important, and could be better/opportunities - things to improve on (green)
  - Examples:
    - underlying problem:
  - request of MD team: each person note 10 problems in the Mural board
- Discussion of points gathered in the Mural board
  - “Doesn’t work out of the box” . Lack of documentation that provides clear instructions, especially for customization and ordering of files.
    - Two separate issues: install/config documentation and user documentation
  - Error messages - confusing, hard to tell what current status is
  - (many more points in board ^ linked above)

Next meeting: October 28; October meeting cancelled due to Samvera Connect. There will be SMIG session at Samvera Connect 2025 on October 30, 2025.

Metadata Call 2025-09-23

2025-09-23