2025-08-20 Outreach & Engagement agenda and notes

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Participants

• @Karen Cariani

• @Molly Reed

• @Alicia Morris (Deactivated)

• @Heather Greer Klein

• @Chris Awre

• @Nick Steinwachs

• Your name here!

Agenda & Notes

• Checking in about the new time

  • Works for all!
    
    

• International Repositories Directory (IRD)

  • Can be our source of truth for repositories by platform

  • Heather working on updating and verifying each one

  • Can generate a JSON or .csv to use to display on our website(s)

  • Some questions for discussion:

    • What would be the most useful way to display this on the websites?

    • How often would we want to update the list (perhaps quarterly?)
      
      

• Samvera websites: state of technical issues

  • Samvera website issues list

  • Hyku website issues list

  • New grad student volunteer who could help

  • Heather proposed/is outlining with the Board a plan for contract work in 2026 to include website work, possibly by reducing Heather’s schedule slightly and reinvesting the savings
    
    

• Samvera top-level menu refinement

  • Reduce the items in the dropdown top-level menu items on Samvera.org, making the top-level navigation more accurate · Issue #157 · samvera/samvera.org

    • Make an examples and case studies link under repository solutions

    • change technology stack to “Technology Overview” - update with information from this page https://samvera.atlassian.net/wiki/spaces/samvera/pages/2224849083/The+Technology+Stack

    • Link to Avalon, Hyku, Hyrax stays the same

    • Github links move to community

    • Under News & Events: link to blog, link to Samvera Connect, Link to Samvera Virtual Connect
      
      

• Getting started page

  • Consolidate the "Getting Started" page into one that funnels people into a single goal. What is the goal of the Getting Started page? · Issue #156 · samvera/samvera.org

  • Basic wireframe suggestion based on our discussion, discussion in board meeting

  • Notes from last meeting discussion

    • What is our goal with this page? Connecting someone to get involved in the community. Samvera Basics. Could also direct to service providers, if someone is looking for a service provider and not to develop locally. “I want to: learn more about the technologies, find a service provider, get in touch. Events, calendar, and calls; YouTube channels.

    • We could break up the page with boxes like the Contact Us page, to make it less text-heavy. Would need to get help from front end volunteers to add that styling to the page.
      
      

• Diagramming community relationships

  • Draft Community manager diagram (thank you Alicia!)

  • Very rough draft diagram with columns

  • Community relationships table

  • PALNI example (how we work together)
    
    

• Open time for other items/discussions
  
  

Rolling action items: