Time: 2:00pm-3:00pm Eastern / 1-2 pm Central / 11 am-12 pm Pacific

Call-In Info: https://osu.zoom.us/j/92124681249?pwd=SPBN2SCDvcmU4ILZPgDzCAaoOu9QHj.1

Community Notes: https://docs.google.com/document/d/10dO8AFFBvz-rDkC0afZs4PCe0WBATPM_oCag0i50Vs4/edit?tab=t.0

2025-08-26

Moderator(s): Annamarie Klose (Ohio State University)

Notetaker: Emma Beck (University of Louisville)

Attendees: 

• Nic Don Stanton-Roark (PALs)

• Emma Beck (University of Louisville)

• Christine Peterson (Amigos)

• Benjamin Riesenberg (U. Oregon)

• Sarah Cogley (University at Buffalo)

• Steve McDonald (Tufts)

• Heather Greer Klein (Samvera)

• Morgan McKeehan (she/her/hers), Oregon State University Libraries & Press

• Nick Steinwachs (Notch8)

• Anna Goslen (UNC-Chapel Hill)

• Rachel Jacobson (Georgetown)

• Julie Hardesty (Indiana University)

• Sarah Proctor (Notch8)

Agenda: 

• Samvera Community updates

  • Connect early bird registration is open through Sept 6th

  • Still some seats open for developer training 

  • Emma and Anna can’t make it to connect. If anyone wants to spearhead some SMIG in person conversations at connect please feel free

  • Roadmaps alignment group

• Update metadata documentation from the Documentation Sprints

  • Morgan McKeehan (Oregan) and Sarah Proctor (Notch8) are co-facilitating 

  • Doc days of summer - Last one tomorrow, August 27th

  • Flexible Metadata v6.2 - is it helpful? What could be added? What should be addressed? Any edits to the page is welcome - Notes and takeaways are listed below 

Takeaways from documentation discussion: 

discussed usability/audience needs for this page: Flexible Metadata (v6.2) in Samvera Confluence wiki Hyku area 

https://samvera.atlassian.net/wiki/spaces/hyku/pages/3185541198/Flexible+Metadata+v6.2

questions/discussion of Flexible Metadata (v6.2) page: 

• is it user-friendly enough for non-tech users? is there jargon that may not be clear to non-dev users?

• not replicate across multiple pages

• Connect to this page - https://samvera.atlassian.net/wiki/spaces/samvera/pages/2225143854/Customizing+Metadata 

• FlexMetadata - where should docs for this be located? it is Hyrax, so should it be a more top-level doc in Samvera confluence, with a pointer to it from a Hyku-specific page? 

• Desired updates to this page/dream version of this page would include: 

• address/make clear at start: who is this for? 

• start with a story to break down the - for first-time users? 

  • 1st time implementer vs. new user in existing = wholesale new implementation vs tweaking existing system

• include as an example: downloadable md file

• link to an org that is using FlexMD

• user-friendly Q&A (nice to have) 

• Expected level of technical involvement

• complexity & risk - explain to the user so they know 

• Video is helpful!  (nice to have+) 

• Child pages like on this page? https://samvera.atlassian.net/wiki/spaces/samvera/pages/2225143854/Customizing+Metadata 

• Links to related resources

• Flex Metadata Guide - in google docs

  • would be great to harmonize this with the content in the current Flexible Metadata (v6.2) page in Samvera Confluence wiki Hyku area 

  • could Sarah P and Nic DSR work together to coordinate these pages? 

  • Nic DSR will reach out to Sarah P about potentially collaborating about content in these doc areas 

• Overall: 

  • avoiding pages that have to link to each other 

  • When to use child pages vs. Headers/anchors within a page? 

  • If there are any documentation gaps that you have seen feel free to add a ticket to this page and the documentation group will help organize it 

    • Documentation Tasks • samvera  

• Open discussion

Next meeting: September 23rd, 2025, 2-3 pm Eastern