2022-04-29 Meeting notes

Owned by Heather Greer Klein, created
Last updated: Apr 29, 2022
1 min read

 Date

Apr 29, 2022

Resources and documents

https://drive.google.com/drive/folders/1hgBws9YW01VryOvP1kcZvhJNxwAofbFG?usp=sharing – Current documentation and planning

https://samvera.atlassian.net/wiki/spaces/samvera/pages/405210984 – general guidance manual


 Participants

  • @Heather Greer Klein

  • @Rick Johnson

  • @Don Brower

  • @Kevin Kochanski

  • @Carolyn Caizzi

  • Alberto Martinez

 Goals

  • Decide if we want to separate Host Committee and Program Committee

  • Finalize workshop CFP to send on Monday

  • Review existing timeline and begin adding/adjusting dates

  • Plan a time to review budget, determine registration cost and how to cover upfront costs

 Discussion topics

Item

Notes

Item

Notes

 

 

  • Will call this one lean group and do local arrangements separately, because we have VenueND

  • Will talk to Venue ND about how to do the registration

  • catering is the thing that needs the most planning from VND

  • researcher from the institutions has been the presenter in the past, talking about their research. Good for a local person to start looking for a keynote presenter

  • scholarships? What do we cover/can we cover? will talk to VenueND

  • For Wednesday, we could do sessions instead of an unconference if the one day does seem too tight for the number of proposals we receive

  • need to look at the regional airport schedule to make sure we have the first day scheduled accordingly. Could have posters and reception in the evening.

  • want to use sched as the conference site





 Action items

will schedule 1 May meeting and 2 for June
Get workshop CFP written and send to group to review
send workshop CFP on 5/2
@Rick Johnson will schedule a meeting with VenueND

 Decisions