Samvera Tech Call 2022-04-20

Owned by Heather Greer Klein
Last updated: Apr 20, 2022 by James Griffin

Meeting Logistics:

Meeting ID: 773 959 1625

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Meeting ID: 773 959 1625

Find your local number: https://princeton.zoom.us/u/abfeKpHD7T

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Meeting ID: 773 959 1625

Agenda (meeting notes below)

 

Moderator: @Heather Greer Klein

Notetaker: @James Griffin

Attendees:

  • @Juliet Hardesty (Indiana University)

  • @Thomas Scherz (University of Cincinnati)

  • @Chris Colvard (Indiana University)

  • (To be added)

 

Meeting Process

  1. Standing pre-agenda items (moderator)

    1. Welcome

      • "Welcome everyone, please add your name to the Attendees list.  If you are unable to do so, please let us know, and someone will add you. To any newcomers, Welcome, and please feel free to ask questions. Likewise for all attendees. We strive for an open and accessible conversation around Samvera technology."

    2. Call for new agenda items

  2. Follow Agenda from above (facilitated by moderator) and record notes in Notes section below (note taker)

  3. Standing post-agenda items (moderator)

    1. call for next moderator and note taker (moderator)

      1. Moderator:

      2. Notetaker:

    2. Samvera help follow-up (moderator)

    3. Pull request review (moderator)

  4. Post-meeting action (note taker)

    1. After call, this week's notetaker should create the agenda for the next call:

      1. Open template agenda titled "Samvera Tech Call 2022-xx-xx"

      2. Click on ... in the top right corner, and select copy.

      3. Popup will open for location. It should contain:

        1. Space: Samvera

        2. Parent page: 2022

      4. Select copy. New page should be created.

      5. Modify the title to remove "copy of", update it with the next date, add moderator, notetaker, and any carry-over agenda info. Click Publish. 



Notes

  • (To be drafted)

  • Hyrax Maintenance Policy

    • Interested in detailing what it is that is being addressed during Hyrax releases

    • There are going to be two major releases (Blacklight/Bootstrap and Valkyrization, both of which cannot be combined)

      • What is the community supporting? How far back can these go?

    • Data migrations incur a major release

      • This is already the current, standard community practice

    • Path forward for capturing feedback

      • How many versions back should be supported?

      • How are security patches addressed?

      • Hyrax Maintenance WG meeting

      • Partner Meeting on May 2nd addresses this also

        • GitHub issues for addressing outdated Gem versions which are necessary for upgrade

        • Should there be a generic policy for core components?

        • James wants Core Components to provide guidance

        • Hyrax deprecated releases would provide a way of ensuring that community members are not going to be available to actively assist adopters who need to upgrade

  • CircleCI Usage Restrictions

    • Heather met with a representative from CircleCI regarding usage by the Samvera Community

    • Starting with March, Samvera usage started to exceed the 80 concurrent job limit

      • This may have been related to the Valkyrization work

      • CircleCI wants to try and move us to the unlimited plan

      • Thursday there is another scheduled meeting

        • Request for attendance

      • Request a trial for CircleCI unlimited

        • If a trial is undertaken, then this should be for the next Hyrax development cycle

      • Annual Cycle

        • Perhaps request these increased resources, one year further might suffice for the required Hyrax cycles

        • Following the completion of these cycles, perhaps it won’t be as necessary

      • History with CircleCI

        • In past events for the Developer Congress, there have been delays for up to 10 minutes

        • This was actually the justification for increasing more of the resources originally

        • Tamsin was involved in the original configuration for CircleCI resources and administration

      • GitHub Actions

        • If CircleCI is becoming cost prohibitive, then perhaps GitHub Actions might provide a more cost-effective alternative

        • Blacklight is currently using GitHub Actions, along with several developers within the community

      •  

  • Next Scheduled Samvera Tech Call

    • Moderator: Chris

    • Notetaker: James

 

Call concluded at 09:30 EDT/12:30 PDT