2.3.1 Content Submission Guides

Hyku currently has four work types available. Each of these types have slightly different content submission guidelines. The following submission guides are for adding new works one-by-one. For bulk import see 2.2.2 Bulk Import/Export

Generic Work

Hyku’s original model for any piece of content or “work”. Appropriate for any file type. Includes generic, broadly applicable descriptors and provides a menu of common Resource Type values which can be applied to characterize the nature of the content.

Add a Generic Work

Go to Dashboard
Under “Repository Contents” on the left-hand navigation bar select “Works”
On the Works page click on the “Add New Work” button
When the
“Select Type of Work” pop-up appears
1. Select “Generic Work” radio button; and then
2. Click on the “Create Work” work button.
On the “Add New Generic Work” page fill out all of the following:
1. Add Descriptions:
  1. Under the “Descriptions” tab fill out all required fields. See the 2.3.2 Metadata Entry Guidelines page for further guidance on metadata.
  2. To add more metadata beyond the required fields, click on the “Additional fields” button.
2. Add Files: To add files, select the “Files” tab and select from the following upload options:
  1. Add files button
  2. Add folders button
  3. Drag and drop files from computer
  4. Note: For file format recommendations, see 2.3.3 File Format Recommendations
3. Add Relationships: By clicking on the “Relationships” tab, depositors have an optional step to select an Admin Set or any Collection(s) that should be connected to this work.
4. Share work with others: Regardless of the visibility settings for this work, you can also share it with other users and groups by clicking on the “Sharing” tab. The work can be shared either to specific groups with assigned roles or to specific individual users
5. Save Work: To be able to save the work, two areas need to be completed:
  1. Deposit Requirements need to be completed, which include:
    1. Required metadata fields for this work type.
    2. Checking the deposit agreement at the bottom of the page. [Note: Repository Administrators may have this feature turned off.]
  2. Visibility: By default all works are set to “Private”. Depositors can leave this as private or choose one of the other visibility options:
    1. Public: Make available to all.
    2. Institution: Restrict access to users at the institution.
    3. Embargo: Set date for future release.
    4. Lease: Set date for future reduced access.
    5. Private: By default selected. Keep to myself with option to share to specific groups or individuals (see Step 5.d. above).
6. Save: Click on the Save button to complete the deposit.

Image

The first distinct work type developed in Hyku. Similar to the Generic Work, with additional, optional descriptors particularly relevant to works featuring image-based content, such as photographs or illustrations, as distinct from text-based content, time-based media, dataset, etc.

Add an image-based work (single or multiple image files)

Follow the same steps above as a Generic Work 2.3.1 Content Submission Guides but select “Image” in the “Select a Work Type” (see step 4).

When it comes time to upload image files (see Step 5.b above), refer to the File Format Recommendations guide to ensure images are rendering properly 2.3.3 File Format Recommendations.

Electronic Thesis/Dissertation (ETD)

The ETD work type offers a specialized template for theses and dissertations, adding required degree-specific and optional academic committee fields, supporting a narrower set of formats, and allowing related works for associated scholarly objects.

Add an ETD work

Follow the same steps above as a Generic Work 2.3.1 Content Submission Guides but select “ETD” in the “Select a Work Type” (see Step 4).

One notable difference is that ETD Work Types have their own set of additional descriptive metadata to fill out, which is explained in 2.3.2 Metadata Entry Guidelines

Open Educational Resource (OER)

The OER work type is designed for the discoverability and reuse of teaching/learning materials. It pairs common file formats with a controlled vocabulary for learning resource type, richer versioning relationships, and metadata elements for discipline, education-level, and accessibility.

Add an OER work

Follow the same steps above as a Generic Work 2.3.1 Content Submission Guides but select “OER” in the “Select a Work Type” (see Step 4).

One notable difference is that OER Work Types have their own set of additional descriptive metadata to fill out, which is explained in 2.3.2 Metadata Entry Guidelines.

Hyku Documentation Wiki Space