2.3.2 Metadata Entry Guidelines
Core Metadata Fields
Title
A clear name that identifies the image. Appears in search results and item pages. You can add more than one title.
Creator
The person or group responsible for the work. Gives proper credit and improves search accuracy. List personal names as Last name, First name. You can add more than one creator.
Rights Statement
A standardized copyright and reuse statement. Informs users how they can legally use the image.
Select from the provided list and choose the statement that best matches your copyright situation.
Keyword
Words or phrases describing what the work is about. Keywords improve searchability and help users discover related content. You can add more than one keyword.
Date Created
The date the work was originally created. Must use one of these formats: YYYY, YYYY-MM, or YYYY-MM-DD, so it can be sorted and filtered correctly. You can add more than one creation date when applicable.
Additional Fields
Abstract
A brief summary of the work, used for articles, thesis, reviews, conference proceeding, or any in-depth analysis of a particular subject. This helps readers quickly understand what the work is about before viewing the full content. You can add more than one abstract if the item has multiple summaries or versions.
Access Rights
Contains information about who can access the resource or any restrictions placed on it.
This may indicate whether the item is public, limited to campus users, or restricted for specific reasons. You can add more than one access right record if needed.
Alternative Title
An additional or different title for the resource. This can be useful if a work is known by multiple names, variations, or translations. You can add more than one alternative title.
Arkivo Checksum
A system-generated checksum used to verify file integrity. It ensures that the file has not changed or become corrupted during transfer or storage.
Bibliographic Citation
A formatted reference for the work, such as how it should appear in a bibliography. Examples include journal citations or MLA/APA references. You can add more than one citation.
Contributor
A person or group who contributed to the work but is not the primary creator.. Examples include editors, translators, or illustrators. You can add more than one contributor.
Description
Free-text notes about the work. Examples include abstracts, summaries, chapter information, or contextual notes. You can add more than one description.
Identifier
A unique identifier associated with the work. Examples include DOIs, ISBNs, ISSNs, OCLC numbers, or internal system IDs. You can add more than one identifier.
Publisher
The person or organization responsible for making the work available. Often this is the institution or press. You can add more than one publisher.
Label
A brief label or tag used to identify or categorize part of the work. You can add more than one label.
Language
The language in which the work’s content is written or spoken. You can add more than one language.
License
Licensing and distribution information that governs how the work can be used, shared, or adapted. Select a license from the provided drop-down list, such as Creative Commons or Public Domain options.
Related URL
A link to a website or other content (audio, video, PDFs, project pages) that is connected to the work. For example, this could be the URL of a research project, dataset location, or external documentation.
You can add more than one related URL.
Resource Type
Pre-defined categories describing the form of the content being uploaded, such as Article, Dataset, Image, or Presentation.
Rights Notes
Additional notes explaining the rights or permissions associated with the work. This might include copyright details, usage restrictions, or internal ownership notes. You can add more than one rights note.
Source
Information about where the work originated. This may be a citation, collection name, institution, or any source from which the work is derived. You can add more than one source entry.
Subject
Headings or index terms describing what the work is about. These must follow an established vocabulary (e.g., Library of Congress Subject Headings). You can add more than one subject.
Extent
The physical or digital size of the work, for example: page count, duration, dimensions, file size, or number of items.
Video Embed
Allows you to embed a video within the work’s display page.
Must begin with
http://orhttps://Must be a valid embed URL from a supported platform
Point to a video that can be displayed in an iframe
Examples:
https://player.vimeo.com/video/467264493?h=b089de0eabhttps://www.youtube.com/embed/Znf73dsFdC8
Location
A place name associated with the work (publication site, subject location, etc.). This field uses the GeoNames web service to provide standardized geographic names.
Note: you must configure your GeoNames username in your Hyku account settings, or this field will not load properly.
You can add more than one location if the work relates to multiple places.
Steps to enable this field:
Create a free account on the GeoNames web service page. https://www.geonames.org/login
In your GeoNames account settings, enable “Free services.”
In Hyku, open your dashboard and go to your account settings under configuration-> settings.
Scroll down and enter your GeoNames username in the account settings.
After saving, the Location dropdown should populate correctly.
Specific ETD ( Electronic Theses & Dissertations) FIELDS
Degree Name
The degree awarded (e.g., Master of Science, Doctor of Philosophy). You can add more than one degree name.
Degree Level
The academic level (e.g., Master’s, Doctoral). You can add more than one degree level.
Degree Discipline
The primary field of study (e.g., English, Biology, Computer Science). You can add more than one discipline.
Degree Grantor
The institution awarding the degree. You can add more than one grantor when applicable.
Committee Member
Members of the student’s thesis or dissertation committee. You can add more than one committee member.
Advisor
The primary academic advisor associated with the thesis or dissertation.
Department
The academic department affiliated with the work.
Format
The format of the work or file (PDF, dataset, text, etc.).
Admin Note
This field is intended for internal administrative information (processing plans, physical location notes, etc.,). Only users who have edit access can view it on the work page.
Additional Rights Information
Any other rights information not covered by the Rights Statement or License field.
Specific OER ( Open educational resources ) FIELDS
Audience
The intended audience for the educational resource. Select from the dropdown list. (e.g., Student, Instructor, Administrator)
Education Level
The educational level the resource targets. Select from the dropdown list. (e.g., undergraduate, graduate, etc.).
Learning Resource Type
The specific type of educational material (e.g., lesson plan, module, activity).
Discipline
The educational domain area served by the resource.
Accessibility Feature
Descriptions of accessibility features included in the resource.
Accessibility Hazard
Any characteristics of the work that may cause issues or be physiologically dangerous to some users (e.g., flashing visuals).
Accessibility Summary
A summary of the accessibility features or limitations of the resource.
Size
Size or duration of the work (e.g., number of pages, file size, run time).
Rights Holder
The person or group that holds the rights to the work.
Table of Contents
A structured list of the contents within the work.