2024-06-10 Avalon User Roundtable Meeting

By Emily Lynema
2 min

Meeting Time

Monday, June 10 at 1 PM Eastern

Attendees

  • Jason Coleman - NEC

  • Ben Wallberg - UMD (Software Development and Systems)

  • John Merritt - U of Louisville Libraries (Systems)

  • Jon Cameron - IU

  • Emily Lynema - IU

  • Kee-Young Moon - UMD

  • Jeanette Ho - Texas A&M

  • Carmel Curtis - IULMIA

Zoom Link

https://iu.zoom.us/j/84620830059?pwd=bWo3R081M3BtaytFMjZnS0FzQkd2dz09

Agenda/Notes

  • Avalon user survey

    • Updated the list of implementers on the website - Avalon Media System

    • No new implementers; removed 3 institutions that migrated to other platforms

  • Update on 7.8 functionality

    • demo transcript search in repository

    • demo search within transcript in Ramp. This can be tested on the Ramp demo site: https://ramp.avalonmediasystem.org/

      • currently powered by a Javascript client-side search of current transcript

      • working to hook this up to IIIF content search to search across all transcripts for a file

  • Any other questions about upgrade process?

  • Demo LTI integration with course management system @ IU

    • LTI integration version 1.3

    • Avalon added t Canvas as an external tool

    • Instructors can choose it from a long list of external tools to add in left nav as a tool for their course

    • When a user clicks on ‘IU Media Collections Online’ in Canvas, they are passed through to Avalon show a set of items authorized for that course

    • To add an item to a course in Avalon, go to Edit → Access Control → Assign special access and add the Canvas Course ID as an External Group. Can use Begin Date and End Date for a semester.

    • Faculty fill out a form to request that Library staff add items to the course in Avalon.

    • This is not custom to IU, but is available to all institutions with configuration.

    • LTI configuration documentation (Samvera Confluence)

    • Limitations

      • more automated way to remove access after a period of time (must be done manually by staff now)

      • some faculty interest in using tools like Timeliner with materials enabled through LTI access.

    • Other use cases

      • UMD interested in this for electronic course reserves. Their course reserve system is disliked; they are hoping to stand up an instance of Avalon instead.

  • Items from other institutions

  • Future agenda items?

    • Potential conversation around upgrade process for institutions that have been using Avalon for awhile (how to handle code customizations, etc.)

    • Bulk metadata editing discussion - what are the needs for this in Avalon? Are there tools in the community that could be re-used to help?

    • Summary of survey responses

Attendees

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