Meeting Time

Monday, June 10 at 1 PM Eastern

Attendees

• Jason Coleman - NEC

• Ben Wallberg - UMD (Software Development and Systems)

• John Merritt - U of Louisville Libraries (Systems)

• Jon Cameron - IU

• Emily Lynema - IU

• Kee-Young Moon - UMD

• Jeanette Ho - Texas A&M

• Carmel Curtis - IULMIA

Zoom Link

https://iu.zoom.us/j/84620830059?pwd=bWo3R081M3BtaytFMjZnS0FzQkd2dz09

Agenda/Notes

• Avalon user survey

  • Updated the list of implementers on the website - Implementers

  • No new implementers; removed 3 institutions that migrated to other platforms

• Update on 7.8 functionality

  • demo transcript search in repository

  • demo search within transcript in Ramp. This can be tested on the Ramp demo site: https://ramp.avalonmediasystem.org/

    • currently powered by a Javascript client-side search of current transcript

    • working to hook this up to IIIF content search to search across all transcripts for a file

• Any other questions about upgrade process?

• Demo LTI integration with course management system @ IU

  • LTI integration version 1.3

  • Avalon added t Canvas as an external tool

  • Instructors can choose it from a long list of external tools to add in left nav as a tool for their course

  • When a user clicks on ‘IU Media Collections Online’ in Canvas, they are passed through to Avalon show a set of items authorized for that course

  • To add an item to a course in Avalon, go to Edit → Access Control → Assign special access and add the Canvas Course ID as an External Group. Can use Begin Date and End Date for a semester.

  • Faculty fill out a form to request that Library staff add items to the course in Avalon.

  • This is not custom to IU, but is available to all institutions with configuration.

  • LTI configuration documentation (Samvera Confluence)

  • Limitations

    • more automated way to remove access after a period of time (must be done manually by staff now)

    • some faculty interest in using tools like Timeliner with materials enabled through LTI access.

  • Other use cases

    • UMD interested in this for electronic course reserves. Their course reserve system is disliked; they are hoping to stand up an instance of Avalon instead.

• Items from other institutions

• Future agenda items?

  • Potential conversation around upgrade process for institutions that have been using Avalon for awhile (how to handle code customizations, etc.)

  • Bulk metadata editing discussion - what are the needs for this in Avalon? Are there tools in the community that could be re-used to help?

  • Summary of survey responses

Attendees