Meeting Time

Monday, February 12th at 1 PM EDT

Zoom Link

https://iu.zoom.us/j/84620830059?pwd=bWo3R081M3BtaytFMjZnS0FzQkd2dz09

Agenda/Notes

• Avalon user survey

  • Please fill out ASAP if you haven’t already!

  • https://docs.google.com/forms/d/e/1FAIpQLSdezBQ4iHsrEewHFRH7H8slaI1ThRSdbakI6zqrPTyMUwnWLg/viewform

  • roadmap items can be left blank or marked “not sure” as needed

• MSU theming demo from Sruthin

  • dml.test.lib.msu.edu

  • still in the process of ingesting content

  • really wanted Avalon to look very similar to their main website

  • heavily customized the look and feel of the main menu

  • also customization on search results page - theming of facets matches other uses of facets on MSU site, search results

  • Changed “select” and “selected items” to “bookmark” and “bookmarked items” and using a bookmark icon, rather than trying to select with a checkbox and then trying to find an action or submit button to actually do something

  • Also themed the playlist page

  • Challenge: how to merge updates from Avalon with custom local theming

    • made a them within the blacklight themes folder and all their .scss files are within that folder. These will live independent of upstream changes

    • still had to modify template files that come from Avalon, for example, calling MSU footer instead of Avalon footer. Probably changes like this sprinkled into 6 or 7 template files. This will require a merge of local changes when upstream files change

    • The goal was to touch the least amount of files possible

    • What would make this easier for MSU?

      • ArchivesSpace is an example - can install custom theme as a plugin, so all custom code is in a plugin that sites on top of ArchivesSpace code, with that done in a config file. All they need to change is one setting in a config file.

      • ArchivesSpace also uses Ruby on Rails / Solr, so similar stack

  • No set date for go live yet, but at least hoping for end of semester

• Use of PBCore

  • Anyone use PBCore as part of their workflows for AV materials?

  • Interest in export as PBCore (in bulk) from Avalon? Other bulk export?

  • PBCore survey from GBH - not related specifically to Avalon, but general questions about future development / educational opportunities for PBCore.

• 7.7 update

  • hope to tag next month

  • PDF transcripts (UMD)

    • UMD is adding PDF transcripts

    • batch ingest of PDF transcripts didn’t work; this is known issue - not able to batch ingest transcripts or supplemental files

    • think it is typed transcript

    • Have a future project planning phase to add transcript for all video and audio files in Avalon

• Updates/questions from other institutions

  • Sruthin: is there any written documentation for specific steps needed to install Avalon on m1 Mac chip? They are also having some issues with a colleague who has a Mac but does not have an m1 Mac.

    • If default containerized install doesn’t work on Macs, then perhaps we should have some documentation for that.

  • Kee-Young (UMD): Found that sometimes the time showed by Avalon after upload for duration does not quite match the actual duration of the media item in the player.

    • duration display (on the results list) is metadata that is stored from ffmpeg on upload

    • the duration in the player is coming from the streaming server; this is always correct for the actual media playback.

    • Jon reports that sometimes the file may say it is one length but after transcoding, it is not quite that length.

    • Jason has noticed something similar at NEC sometimes

• Future agenda items?

  • Discussion of transcript searching for next release

  • Demo of LTI integration with course management system

  • Potential conversation around upgrade process for institutions that have been using Avalon for awhile (how to handle code customizations, etc.)

  • Bulk metadata editing discussion - what are the needs for this in Avalon? Are there tools in the community that could be re-used to help?

  • Summary of survey responses

Attendees

• Jeannette Ho (Texas A&M, cataloging & metadata)

• Chris Wammes (BGSU, IT manager)

• Sruthin Gaddam (MSU)

• Kee-Young Moon (UMD)

• Jon Cameron (IU)

• Emily Lynema (IU)

• Jason Coleman (NEC)