Guest Speaker Discussion: document KK will draft an email to the Community soliciting ideas for a speaker who can talk about the impact of what we do in an interesting context (as last year's was set in a local context). ALL requested to review the draft in time that it can be sent out on Monday. Aim to make a decision about a name next call. RG to check that the Google Group for Connect is set up to receive the replies. (connect@samvera.org) - it is and all the current PC have been added to it..
Leaders from 2016-2019 If we don't get a lot of workshop proposals in response to the CfP we might reach out to some on the list and ask if they would put something on. In the CfP ask also for peoples' ideas on what workshops they'd like to see put on and then see if we might arrange that.
Social Events
History of social events/dinners There is a clear enthusiasm for some social events. JF will write up a proposal for dealing with them. Encourage the Community to arrange some but good if the list is seeded by the PC. If there should emerge a separate social organizing team there should be a point of contact with the PC. If take up is sluggish we might contact some people on this list to see if they would arrange some events. Mention in the CfP that there will be information coming about this.
Mentoring Program We should try to offer this again. Need to envision how such a program might work for a virtual event. The program is deliberately not heavily structured, but what might we do to 'oil the wheels'. Pairings are usually made about two weeks before the conference. Mention in the CfP that there will be information coming about this. Discuss next call.
Others? Sched seems good for timetabling info and may help with social contacts. RG to seek permission from Steering to buy Sched licence for the conference.
Call for Proposal Discussion
Communication strategies
Dates
Connect 2018 (Second Week of October)
Workshops: April 4
Presentations & Panels: June 14
Posters: Aug 16
Lightning Talks
Connect 2019
Workshops: April 22
Presentations & Panels: June 24
Posters: August 4
Lighting Talks
Connect 2020
Proposal to send out a single CFP (call for proposals) Yes. Single CfP covering all content. Agree deadlines for the various conference components on our 7/2 call with a view to sending out the CfP on Monday 7/20 after agreeing a draft etc. RG will propose a set of deadlines on our next call. CfP should indicate that there will be further emails about social events and a mentor scheme (see #7 and #8 above).
Management Systems
Google Forms
Github & Zenhub No better alternatives suggested - run with these.