need to have wiki sign-up page (with a link back to schedule page to cross reference for people)
Logistics for posting information
Live-streaming (defer discussion to 9/11 meeting)
Chris Diaz read a paper that came out about individuals doing conference live-streaming and will summarize at our next meeting on 7/17/2018 and posted this paper to our Google Drive
LPC have live-streamed conferences using cells; they get tripods and mics; and use twitter and periscope for sessions; then upload to youtube
Chris thinks its very do-able; Richard wonders who pays for cell data? Chris suggesting using a library tablet with wifi; wifi better for bandwidth
Emily says Periscope will give info on numbers of people
Are there tripods available that could hold phones?
Aaron Collier inquired about Sessionizer–any updates?
IMMEDIATE ACTION STEPS:
Finalizing schedule
Chris & Margaret volunteered to review current spreadsheet listing panels and presentations to check for any conflicts for speakers
They will also add in
NB–there was a special request to have one session occur during first hour of Thursday morning as presenter will need to fly out immediately following (this cannot be moved)
WG/IG
A list of WG/IG chairs/co-chairs needs to be
Sessionizer
Aaron expects to h
Other additions to wiki:
Make sign-up sheet for Room Captains and Time Keepers for sessions
Make sign-up sheet for dinners
Thursday email to go out 9/20 will include
Announcement that (fingers crossed) the program with scheduling and room assignments is available
Brian McBride will send copy to include in email about registrants needing to select t-shirt sizes (to finalize Friday)
and information asking people to either bring their eduroam wifi information or register in advance with guest account
(because the unauthenticated guest wifi is very limited)
Call for volunteers for Room Captains and Time Keepers for rooms
Thursday email to go out 10/04
Information about video
2 rooms will be set for fixed video
For those sessions without recording capability, we're calling for anyone willing to use a cell phone to record a session,
asking them to follow guidelines about recording only those who've signed releases, and only presenters (not audience members)
guidelines will also have information about where to upload video following conference
As a pilot, not all sessions will end up being recorded; we will report back on the feasibility of this for possible implementation at SC 2019