Is there anything not on wiki/conference site we're now ready to publish?
Workshops:
Andrew sent mass-email all the workshop presenters, asking them to
Review their workshop information on the wiki
Supply a description if missing
Agree/decline recording
Confirm am/pm times (hold off for now; reiterate these times not final)
Ask again about specific needs for dev env (Brian will send along 2-3 clarifying questions)
Andrew will send follow-up emails 8/29-31 to anyone missing any information on workshops
Can we confirm am/pm times and room assignments for workshops?
Rooms have been assigned for all now...can we put room numbers on wiki?
Brian indicates some rooms are limited to 21; he and Richard think we should hold off on assigning rooms (making them public) til we know which ones are smaller
Agreed we do not need to raise this issue yet with proposers
Deadline to submit/upload posters for printing? Wednesday October 3 @ 5:00 pm MST
Scholarship Committee–update on committee?
September 6 will be point @ which host committee will know how many scholarships will be available.
GENERAL conference items
Defer live-streaming questions again
Live-streaming (defer discussion to 9/11 meeting)
Chris Diaz read a paper that came out about individuals doing conference live-streaming and will summarize at our next meeting on 7/17/2018 and posted this paper to our Google Drive
LPC have live-streamed conferences using cells; they get tripods and mics; and use twitter and periscope for sessions; then upload to youtube
Chris thinks its very do-able; Richard wonders who pays for cell data? Chris suggesting using a library tablet with wifi; wifi better for bandwidth
Emily says Periscope will give info on numbers of people
Aaron Collier inquired about Sessionizer–any updates?
IMMEDIATE ACTION STEPS: ACTION: Andrew will email program committee members, asking to sort proposals in waffleboard into 3 parallel tracks ACTION: Andrew will contact Robin when back, 8/29-31, re: Mentorship Committee ACTION: Andrew will email committee asking members offline to look over panels to see what's missing, develop tracks ACTION: a volunteer will draft spreadsheet of overall conference schedule
LONGER-TERM ACTION STEPS: ACTION: arrange for video release items (posters informing people, copy to room captains, finalize release forms)