August 14, 2020

Code of Conduct

We want Samvera Community to be a fun, informative, engaging event for all our partners and participants. We've got a few strategies to help make this happen:

1. 1. We encourage everyone to apply the Samvera community principles of openness, inquiry, and respect in their interactions at the event.

   2. We have officially adopted an Anti-Harassment Policy.

If you have any questions or concerns, please feel free to reach out to community helpers . 

• Code of Conduct
• Samvera Participation Guide 

Date

14 Aug 2020

Facilitator: Richard Green

Note Taker:  Esmé Cowles

Attendees

Richard Green

Esmé Cowles

Karen Cariani

Mike Korcynski

Nabeela Jaffer

Margaret Mellinger

Rosalyn Metz

Brian McBride

Daniel Kerchner

Jon Dunn

Harriett Green

Stuart Kenny

Rick Johnson

John Weise

Regrets: Simeon Warner

Agenda and notes

1. Notetaker for next call (September 11th)
   
   1. Nabeela volunteered
2. Any other items for the agenda?
   
   1. No other items added, but feel free to add things as we go
3. Presentation from George Washington University on their ISIS files repository - Dan Kerchner, GWU
   1. Background: experience with Samvera
      1. Build GW Scholarsapce IR on Sufia 6/7 in 2015, rebuilt on Hyrax in 2017
      2. Built a batch loader, now have 10K+ works (Hyrax 2.8.0)
   2. ISIS files
      1. ISIS was the governing entity in the area they controlled, so basic government functions
      2. NY Times reporter embedded with Iraqi army that liberated Mosul, discovered huge trove of documents spanning the whole range of government activities, and got permission to digitize, curate, translate, and make them public
      3. NY Times reached out to Program on Extremism at GWU, got grant from Mellon Foundation to support this work
      4. The project involved staff in many roles, including project management, metadata, translation, etc. and some development time.
      5. Part of the goal was figuring out how to work with such sensitive documents in a repository in a responsible way
   3. Repository content and workflow
      1. 15K pages, ~1500 files, initial batch was 62 documents
      2. Workflow: digitize, sort/review, translate, describe, redact, convert to accessible PDFs, then ingest
         1. Accessibility is key both for the website and for the files that are ingested
   4. Technology evaluation
      1. Evaluated Hyrax, Drupal, Wordpress, and Murkutu
      2. Chose Hyrax because: out-of-the-box feature set, accessibility, design, preservation, security
      3. Other factors: existing (positive) skills/experience, pretty low effort to get the features they needed, community support
      4. Had to decide between Hyrax 2.x or 3.0-rc (hoped that 3.0 would be released by now, but it hasn't been a problem)
   5. Features built for the app
      1. Click-through consent to cookies, becoming very common with GDPR
      2. Customized menus, building static pages with TinyMCE
4. Status check on Community Manager appointment
   
   
5. Status check on Code of Conduct work
   
   
6. Connect 2020 Calls for proposals
   1.  Update
   2. Sanity check on proposed mechanism for posters
      
      
7. Anything to raise with the Steering Group (standing item)
   
   
8. Date of next call
   1. Friday 11th September, usual time slot