...
- Welcome / Check attendees list (above)
- Volunteer for note taker:
- Facilitator arouner
- Additions/changes to agenda?
- General comments on where we are / progress?
- Any items critical to address in the next 2 weeks (we can list here and then add as actions items below)
Scholarship Committee/related issues?
who initiates this? what is the program committee's relationship and role? Richard Greene advises that we put out a call for volunteers to form a committee. Get the message out this week. Look up the text used last year.
- Utah is planning on offering scholarships, extent will depend on hotel registrations and overall attendance.
- Any items critical to address in the next 2 weeks (we can list here and then add as actions items below)
- Scheduling/future meetings (just for reference)
- Additional meeting dates have been added (all meetings listed):
2018-04-03 Program Committee
2018-05-01 Program Committee
2018-06-13 Program Committee
2018-07-03 Program Committee
2018-07-17 Program Committee
2018-08-07 Program Committee
2018-08-21 Program Committee
2018-09-04 Program Committee
2018-09-18 Program Committee
- Committee members known time-off or missing for future meetings (can write in following meeting)
- Andrew: June 25-29; August 6-8, 22-27 (no meeting conflicts)
- Margaret: July 13 - 23 , possibly missing 7/17 meeting
- Emily: July 30-August 3 (no meeting conflicts)
- Richard: September 4th & 18th
- Hannah: July 23-August 7 (will miss 8/7 meeting)
- Other scheduling items?
- Additional meeting dates have been added (all meetings listed):
- Host Committee
- conference site up: https://connect2018.lib.utah.edu
- registration
- open 6/4/2018; announced at OR
- Brian sent registration announcement last week
- three registrants as of this morning!
- issues with workshops unavailable at registration launch?
- There needs to be a note on the conference site noting that the workshop schedule is not final and that some workshops might be moved from afternoon to morning or vice versa.
- number of registrations so far?
- Finalizing workshops:
- Are additional workshops confirmed?
- FINAL submission deadline set for 7/15
- i.e. Tom Johnson and DCE will leadKevin Musiorski–Hop, Skip, & a Jump: Sufia to Hyrax
- submitted 7/14–should we consider this?
- Kevin indicates, "Not sure if this is best as a workshop or a presentation...[but]...a workshop would be the best outcome so participants can begin the process hands-on"
- Stanford is still discussing one
- Northwestern planning one on Jekyl
- Brian says there are still rooms available for workshops of about 40 peopleIntroduction to Samvera (Newbies)
- Is there a final list of leaders for this?
- Any decision on how/when people can register for workshops?
- Brian is taking workshop registrations manually for now. Once the workshop program is finalized, can move to a registration form.
- Let's send out a final call for workshop ideas and confirmations from workshop leaders – last day will be July 13.Still need final confirmations from workshop leaders (who may not have specifically responded)
- We could send to all and ask them to register and confirm back to us they are registered?
- more
- i.e. Tom Johnson and DCE will leadKevin Musiorski–Hop, Skip, & a Jump: Sufia to Hyrax
- Thanks to whomever updated the workshops wiki page and spreadsheet! (Brian?)
- page listing workshops: SC18 - Workshops at Samvera Connect
- spreadsheet with additional information: https://docs.google.com/spreadsheets/d/1F0R3bWU4rD3LhjOfLIsBQw2mlQXfGwWsSZYdw1NYmOA/edit#gid=624287811
- add column to check if leaders have registered, as well as if they've confirmed leading – DONE (see columns I,J, K)
- Facilities / Rooms available for conference - info provided by host committee
- Are room assignments finalized?Rooms have not been assigned for all workshops yet
- https://docs.google.com/spreadsheets/d/1pTncHSl5JFXu8ORCReAyo0sbU-4MX7aangzr136SHrE/edit#gid=0
- host committee: how will workshop info be incorporated into registration form?
- last-minute possible additions: intro and advanced Hyrax workshops from DCE
- Panels & Presentations Call
- initial call and deadline clarification sent
- What is access to Margaret's Google form?
- in "proposals" form
- Has anyone had a chance to see how many submissions so far?
- There are 3 proposals submitted
- Recommendations from the committee on additional panels/discussion sections?
- Review communication timeline /
- Next communications:
- REMINDER CFP for presentations & panels in two weeks?
- additional communications/issues upcoming?
- IN EVERY MESSAGE GOING OUT, REMIND PEOPLE OF ALL THE THINGS TO DO (with relevant links): registration, conference proposals, etc.
- Review tools and processes for planning–who is familiar with and/or has admin access to these?
- Waffle board for organization and tracking of sessions and speakers
- Google drive
- Chris set up for 2018
- Link: program planning and structure of past Connect conferences
- Sessionizer for timetabling unconference sessions
- https://github.com/curationexperts/sessionizer
- Script run (originally created by Peter Binkley) to scrape wiki and put into GitHub repo (above)
- Aaron Collier will check with Justin Coyne about sessionizer use and scripts–any information on this?
- Next communications:
- ACTION STEPS from last meeting:
ACTION: Brian McBride will send out the next registration communication NEXT Monday 6/18.–DONE
ACTION: arouner will send out proposal information soon after–DONE
ACTION: Chris Diaz will read a paper that came out about individuals doing conference live-streaming and will summarize at our next meeting on 7/3/2018
Does anyone recall the paper Chris referenced? Chris posted this paper to our Google Drive
ACTION: Margaret Mellinger will draft a google form for program proposals–DONE
ACTION: Aaron Collier will check in about Sessionizer. - No Update. Move to Next Action Steps. - NEXT ACTION STEPS:
RICHARD to send email to community re: volunteers for scholarship committee - DONE
ACTION: Aaron Collier will check in about Sessionizer.