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The policy below has been replaced by the Code of Conduct and Anti-Harassment Policy

Samvera Anti-Harassment Policy

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If you are at a conference or other event, find the on-call Samvera Community Helpers (email) or the event organizer or staff person, who should be wearing an identifiable Samvera Community Helpers badge or a rainbow lanyard. If you can't find any of these, there will be other staff available to help if the situation calls for immediate action.

If you are in the Samvera Community Slack, contact one of the Samvera Community Helpers via direct message. You can direct message the Community Helper of your choice by clicking the + next to Direct Message and typing in their name.

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If the report was determined to be a Code of Conduct violation, follow up with the reporter to:

  • Outline what behavioral modification plan was given to the offender.

  • Make sure to mention if the offender was told not to contact the reporter.

  • Thank them for their report.

  • Ask them to make an additional report if any other behavior makes them feel unsafe or unwelcome.

If the report was determined not to be a Code of Conduct violation, follow up with the reporter to:

  • Thank them for their report.

  • Outline why the report was not a Code of Conduct violation, and/or not in scope for the community's Code of Conduct.

  • Give the contact information of a person/group they can appeal to, should they have concerns about how this report was handled.

If handling the report takes longer than 1 week, then the Samvera Community Helpers will need to send an update to the reporter:

  • If you cannot find the offender at an event, give the reporter daily updates as you search for the offender.

  • If the committee is waiting on additional information, give the reporter an estimated timeline for when the committee will finish their discussion. Once the discussion deadline has passed, follow up with a new deadline.

The Samvera Community Helpers should send an email acknowledging receipt of possible Code of Conduct incident(s) within one business day. Reporters should receive an email back with the committee’s decisions and actions taken within 1 week. If deliberations are taking longer than a week, you should email the reporter letting them know that the report will take more time to handle.

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Specific sanctions may include but are not limited to:

  • warning the offender to cease their behavior and that any further reports will result in other sanctions

  • requiring that the offender avoid any interaction with, and physical proximity to, their victim for the remainder of the event

  • early termination of a talk that violates the policy

  • not publishing the video or slides of a talk that violated the policy

  • not allowing a speaker who violated the policy to give (further) talks at the event

  • immediately ending any event volunteer responsibilities and privileges the offender holds requiring that the offender not volunteer for future Samvera events (either indefinitely or for a certain time period)

  • requiring that the offender immediately leave the event and not return

  • banning the offender from future events (either indefinitely or for a certain time period)

  • banning the offender from any (or all) Samvera Community channels

  • publishing an account of the offending event

Samvera event organizers and Community Helpers can be identified by their name badges, and will help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event.

In the case of organized events, those responsible for the event should have readily available the following information:

  • Conference organizers: TBD for  (UCSB) Santa Barbara Connect

  • Recommended Hotels:

  • UCSB

    Sexual Assault/Crisis Hotlines:

  • Taxi Companies:

  • Samvera Community Helpers: helpers@samvera.org

Acknowledgments

Portions of this policy are based on the Ada Initiative's event harassment policy, the Code4Lib Code of Conduct, Otter Tech's Code of Conduct template, and SageSharp’s Code of Conduct template.