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As a Repository Admin, navigate to your dashboard and then to Collections on the left hand menu. Click “New Collection” in the upper right. Select “Admin Set” in the dialog box and click “Create collection”
Description
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Assign a title and description.
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After clicking save you have additional configuration options:
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Participants
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Use this tab to grant groups of users or individuals role based permissions to the Admin Set.
Please note: When you add an individual as a participant to an Admin Set, those permissions ONLY apply to items added AFTER the participant was added. Likewise, removing individual participants from an Admin Set does NOT remove their access to the works added previously, but only removes access to those works that are added to the set AFTER their permission is revoked. If you want to grant access users to all works in an Admin Set regardless of when the work added, it is recommended that you utilize the Groups permissions at the time of Admin Set creation (before new works are added). That way you can add and remove individuals from groups any time. There is currently no way to create adhoc groups but an external grouping system may be integrated.
Default roles include:
Viewer: Can see items in the set regardless of visibility settings on the individual works. These can be viewed by searching for the works. Viewers can not navigate to Admin Sets via the dashboard.
Depositor: Can deposit to the Admin Set. Clicking Allow all registered users, allows anyone who logs in the right to deposit to that set. This might be useful for Admin Sets like “Open Access Articles”.
Manager: Can see and edit all works in the set regardless of visibility settings on the individual works. Can change the details about the Admin Set itself.
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Release and Visibility
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Use this tab to apply policies to each set. These policies determine what options a depositor can choose when submitting a work to a specific admin set. For example, if you have a collection of Open Access Articles and you do not want to allow users to apply embargoes, you can enforce that for an entire Admin Set. These visibility settings do not affect the Visibility badge users will see in the collections dashboard. The visibility badge associated with all admin sets will always be Private. Because admin sets do not have their own landing page, like other types of collections, they cannot be found by end-users. Settings are ‘shown’ to all depositors but prohibit depositors from selecting certain settings based on the Admin Set’s configuration. Changing these settings do NOT affect the works already in the set. Notes: Use this with caution as these cannot currently be overridden even by Repository Admins.
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Workflows:
The two workflows that are included out of the box include Default Workflow and One-step Mediated Deposit. Every Admin Set with have the Default Workflow unless otherwise specified. See the workflow section for more information.
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