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"Preparing Response Team Members For Incident Handling"
"Onboarding Response Team Members"
"Assemble Incident Team" (step 6 on the checklist)
Responsibilities of the Code of Conduct Response Team
Samvera’s Code of Conduct Response Team holds primary responsibility for responding to violations of our Code of Conduct and/or Anti-Harassment Policy. The Code of Conduct Response Team (“Response Team,” for short) is a separate body from Samvera’s Helpers, though membership may overlap (individuals may serve in both capacities, but do not have to do so).
Response team obligations:
Incident reports are infrequent events that require a quick response when they do occur. Response Team members should monitor Team channels for incidents and participate in a response when appropriate.
Every Response Team member will not participate in the response to every incident report. When an incident is reported, the Incident Responder will assemble a team based on team member availability, conflicts of interest, and the seriousness of the incident.
Response Team membership is not an obligation to be available at all times for an incident response, or to attend every Samvera event. Members are expected to make a good faith effort to participate when they are present and available.
Response Team member responsibilities:
Onboard to the response process by attending a Response Team training
Participate in an annual review of policies
Monitor the Response Team email group for any reports and participate in incident response when appropriate
Act as a Response Team member for Samvera events (both in person and online) when available
Serve on an Incident Team when appropriate. An Incident Team is a subset of the Response Team formed to address a specific incident. The Incident Team is disbanded when response is deemed complete. The Team includes the Incident Responder who is the primary contact for the report throughout the response process.
Process for joining the Response Team: The Samvera Community uses a vetting process to ensure that Code of Conduct Response Team members can operate with the trust of the Samvera community.
Read and make sure you can agree to uphold the Code of Conduct and Anti-Harassment policy. If you have any questions about these documents, contact the Community Manager.
Fill out the Response Team volunteer form to nominate yourself.
The Community Manager will inform the Community that someone has been nominated as a Response Team Member, and solicit feedback with a specific deadline. The Community Manager will direct people to provide feedback about the nominee privately.
If the prospective member is approved to serve, the Community Manager will make an announcement to the Community with a brief introduction to the new Response Team member.
See the Samvera Code of Conduct Incident Response Plan for full details of the vetting process.