Conference Recordings – see program below for video links to individual sessions
Day 1 - Tuesday, April 20, 11am - 2pm Eastern Daylight Time
Recordings and slides
Welcome and Code of Conduct review
Welcome and review of the Samvera Code of Conduct
Heather Greer Klein
It's Alive: Building a preservation-first repository
On St. Patrick's Day NU went live with our new digital collection repository and asset management tool prioritizing speed of ingestion and metadata updates. We reframed the problem by working with end-users to look closely at workflows and prioritize solutions rather than any specific technology. The resulting application ecosystem is extremely budget friendly and the architecture supports:
- Large ingestion of 4 gig tifs with derivates and preservation checks (10k works) in ~ 1 hour
This presentation will discuss the process, what we learned, and how it relates to the Samvera community at large.
Developers & Managers
Michael B. Klein (Northwestern University)
Linking Hyrax with a people and organisation referential
The EHESS is a university dedicated to social and economical sciences in Paris. Many of our metadata are names of people (researchers, authors, photographers, politicians, musicians, etc.) or organisations (universities and schools, libraries, museums, laboratories, etc.).
Developers, Managers, Librarians, Repository Managers
Maxence Gevaudan (EHESS Paris)
IIIF React Media Player (a component library)
IIIF React media player is an exportable collection of components. This component library is based on one of the previous implementations for a media player using a IIIF manifest(3.0 spec). The previous implementation was restructured and refactored in order to build a package, which exports multiple components instead of one single component. This gives a user the ability to use only the components providing the required functionality in their application.
Dananji Withana (Indiana University Libraries)
Tales of a New Service Manager
New to academic libraries, new to development, and new to service management - right after joining the Northwestern University Libraries Repository and Digital Curation team, the move to remote work afforded new opportunities to engage directly with the digital repository development process. I'll share some experiences and practices that are helping me grow into my role as a digital repository service manager.
Service Owners/Managers, Project Managers
Veronica Robinson (Northwestern University)
Features for Oral Histories in a Digital Collections app
The Science History institute has prepared hundreds of oral histories of scientists over several decades, comprising a valuable collection unique to us. To support this collection in a high-quality way, we developed custom features for housing transcripts and audio files in our Digital Collections. These features include: a bespoke custom front end for features from Oral History Metadata Synchronizer (OHMS) audio-synchronized transcripts; custom oral-history-specific metadata on the interviewee; and an integrated request workflow for the subset of content whose donor permissions don't allow entirely free access. This development has allowed us to retire a separate duplicative vendor-developed front-end application, for cost efficiencies. I'll give an overview of our custom developed features and the reasons we decided this approach made sense for us.
Developers, Product Owners
Jonathan Rochkind (Science History Institute)
Working & Interest Group Updates
Controlled Vocabularies Decision Tree Working Group
Working & Interest Group Representatives
Samvera Community Safety: An Update
Over the past year, there has been a concerted effort to formally review the Samvera Code of Conduct and the related policies and procedures in place to support community safety. We contracted with two independent third-party experts, Sage Sharp and Annalee Flower Horne, to train community members, to revise the Code of Conduct, and advise us on how best respond to reported incidents. This presentation will provide an overview of the outcomes of this work to date, including: Take-aways from the incident response training; Proposed changes to the Code of Conduct; Emerging process for incident response; Proposed changes to how community safety is supported by volunteers, including but not limited to the Samvera Helpers.
Hannah Frost, Jessica Hilt, Simeon Warner
1:20 - 1:30
User-first development with Usability Tests
While re-imagining a user-first development process and workflow, our team for the first time, incorporated Usability Tests into the development process. We experimented with conducting multiple rounds of Usability Tests in collaboration with our Library's User Experience Librarian. The experience was incredibly educational and made a substantial impact on our application's recent launch. We'd like to share some "how tos" in taking the first steps forward with Usability Testing in your development workflow.
Managers, Developers, Designers, UX, General
Adam J. Arling & Frank Sweis (Northwestern University)
Local authorities dashboard: a use case in negentropy
The repository team at Northwestern University Libraries built a dashboard for creating and editing local controlled vocabulary entries in Meadow, our new digital repository and asset management system. One of our driving use cases was cleaning up free text descriptive metadata properties during our recent migration to the new system. I'll give a brief demonstration of the NUL Authorities Dashboard and show how the authorities are used by our metadata specialists in practice.
Developers, Metadata specialists
Brendan Quinn (Northwestern University)
Fedora 6.0: Bringing the Community Forward
Fedora 6.0, the next major version of Fedora, is rapidly approaching full production release. The design and development of Fedora 6.0 has been guided by three principles: improve the digital preservation feature set, support migrations from all previous versions of the software, and improve performance and scale. This new version of the software will include a number of benefits and improvements that would be of interest to those within the Samvera community including things like enhanced performance and scale (including metrics gathering and reporting capabilities), Oxford Common File Layout (OCFL) transparent persistence, and a simple search API. Much of the work being done is also supported by an IMLS grant-funded project to pilot upgrades to Fedora 6.0 and create a toolkit for others in the community to use in their efforts to adopt and migrate to the latest version of the software.This presentation will provide a brief overview of the features outlined above, along with an update on the release timeline and ways to test the software.
David Wilcox, Arran Griffith (Fedora)
Day 2 - Wednesday, April 21, 11am - 2pm Eastern Daylight Time
Recordings and slides
Welcome and Code of Conduct review
Welcome and review of the Samvera Code of Conduct
Improving Group Decision Making: Or How to Use Spreadsheets to Make Meetings Fun*
Over the course of hiring several different people, I've iterated on a set of tools and processes for facilitating decision making. Other people have used this process, but it hasn't been circulated as best as it could. In this presentation, I'll share the tools, documentation, and additional ways I've used this collaborative decision making tool and process.
* - One colleague commented that the deliberate approach of this process made a meeting fun. Some restrictions may apply. Your mileage may vary.
Managers, Contributors, People who Make Decisions
Jeremy Friesen (University of Notre Dame)
Samvera’s Journey Toward a New Model for Fiscal Sponsorship
The Community’s existing fiscal sponsorship agreement was set to expire in mid-2021, and could not be renewed without a change to both the terms of the agreement and the rate charged for services. The Samvera Community recognized an opportunity to critically evaluate the Community’s fiscal and organizational needs, and to explore the options available in both the library open infrastructure community as well as the wider open source software landscape. This presentation will review the critical role of fiscal sustainability in open infrastructure communities; common models for this relationship; and the process Samvera used to evaluate fiscal and administrative needs against those options available in the open market.
Heather Greer Klein (Samvera)
Digital exhibitions from the institutional repository
The objective of this presentation is to describe a prototype of a "single-page application" that allows information to be gathered from a repository based on Samvera technology. It begins by detailing the process currently being carried out in the Daniel Cosío Villegas Library for the creation and display of its digital exhibits, based on the Omeka platform, emphasizing the disadvantages that it presents, subsequently, it is briefly detailed what the Samvera technology consists of and how it interacts with the prototype. one of the disadvantages of the previous process, as well as the advantages it represents in terms of computing resources.
Rodrigo Cuéllar Hidalgo & Eime Javier Cisneros Brito (El Colegio de México A.C.)
Moving "in-person" access online during the pandemic
In the summer of 2020, Princeton University Library IT's highest priority was restoring "in-person" access critical to teaching and learning through nontraditional online access for items such as course reserves of in-copyright items, and group access to donor-restricted special collections. We initially conflated these two scenarios, but then realized they had different workflows, user management, and restriction types. This talk will detail the controlled digital lending and virtual reading room functionality we added to our Samvera repository, how we integrated restricted content in our discovery apps with IIIF, and the lessons we learned building and deploying these services.
Managers, Repository Managers, Anyone interested in increasing access to online resources
Kate Lynch and Esmé Cowles (Princeton University)
Hyrax Product Owner Update
An update on all things Hyrax, including the Hyrax Interest Group and Hyrax Maintenance Working Group.
Julie Hardesty (Indiana University Libraries)
Hyku Product Owner Update
Kevin Kochanski (Notch8)
Avalon Product Owner Update
An update on Avalon users and development activities.
Jon Cameron (Indiana University Libraries)
Working Group Updates
Samvera Marketing Working Group – Chris Awre (Univeristy of Hull)
Samvera Branch Renaming Working Group – Kate Lynch (Princeton University) - Slides
Hyrax-Valkyrie Development Working Group – tamsin johnson (University of California, Santa Barbara)
Working Group Representatives
Expanding Hyku’s Versatility with Custom Themes
Hyku's multi-tenancy allows for a broad range of use-cases beyond the original IR focus. However, a drawback to Hyku is the is the limitations on customizing the user interface for individual tenants, which is a deterrent to institutions with different use cases. Recent work for the PALNI/PALCI project has expanded the existing appearance panel features with the ability to add custom themes. We will show you how custom theming was implemented, as well as show you how with a few simple steps, you can add your own theme to Hyku either for your own project or to be added into Hyku for other community members.
Hyku application managers, developers and people interested in Hyku
Lea Ann Bradford & April Rieger (Notch8)
Advancing Hyku Year Two Project Update
Join a Year Two project update for the Advancing Hyku collaborative project, which aims to support the growth of green open access through institutional repositories. The deliverables of the project are to introduce significant structural improvements and new features to the Samvera Community's Hyku platform. The project partners are University of Virginia Library, Ubiquity Press and the British Library, with funding from Arcadia, a charitable fund of philanthropists Lisbet Rausing and Peter Baldwin. The project began October 2019 and is scheduled to conclude with a rollout of the Advanced Hyku platform community-wide after February 2022. In this Year Two update, the project team will introduce the community input for the feature developments and highlight ongoing collaborations at Samvera community level. https://advancinghyku.io/
Samvera community; System suppliers, especially Samvera services; Repository managers; Librarians and administrators looking for hosted repository solutions; Scholarly communications librarians
Ellen Catz Ramsey (University of Virginia)
Brian Hole (Ubiquity Press)
Ilkay Holt (British Library)
Serverless Functions: How a tiny experiment became our best work
Weeks before we went live with our new digital collections repository and asset management system, we hit a wall with scaling. Ingestion was working well, but performance was nowhere near where we wanted to be. We faced a decision:
Karen Shaw (Northwestern University)