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Suggested Audience


Recordings and slides


Welcome and Code of Conduct review

Welcome and review of the Samvera Code of Conduct


Alicia Morris



Improving Group Decision Making: Or How to Use Spreadsheets to Make Meetings Fun*

Over the course of hiring several different people, I've iterated on a set of tools and processes for facilitating decision making. Other people have used this process, but it hasn't been circulated as best as it could. In this presentation, I'll share the tools, documentation, and additional ways I've used this collaborative decision making tool and process.

* - One colleague commented that the deliberate approach of this process made a meeting fun. Some restrictions may apply. Your mileage may vary.

Managers, Contributors, People who Make Decisions

Jeremy Friesen (University of Notre Dame)




Samvera’s Journey Toward a New Model for Fiscal Sponsorship

The Community’s existing fiscal sponsorship agreement was set to expire in mid-2021, and could not be renewed without a change to both the terms of the agreement and the rate charged for services. The Samvera Community recognized an opportunity to critically evaluate the Community’s fiscal and organizational needs, and to explore the options available in both the library open infrastructure community as well as the wider open source software landscape. This presentation will review the critical role of fiscal sustainability in open infrastructure communities; common models for this relationship; and the process Samvera used to evaluate fiscal and administrative needs against those options available in the open market. 


Heather Greer Klein (Samvera)



Digital exhibitions from the institutional repository

The objective of this presentation is to describe a prototype of a "single-page application" that allows information to be gathered from a repository based on Samvera technology. It begins by detailing the process currently being carried out in the Daniel Cosío Villegas Library for the creation and display of its digital exhibits, based on the Omeka platform, emphasizing the disadvantages that it presents, subsequently, it is briefly detailed what the Samvera technology consists of and how it interacts with the prototype. one of the disadvantages of the previous process, as well as the advantages it represents in terms of computing resources.


Rodrigo Cuéllar Hidalgo & Eime Javier Cisneros Brito (El Colegio de México A.C.)





Moving "in-person" access online during the pandemic

In the summer of 2020, Princeton University Library IT's highest priority was restoring "in-person" access critical to teaching and learning through nontraditional online access for items such as course reserves of in-copyright items, and group access to donor-restricted special collections. We initially conflated these two scenarios, but then realized they had different workflows, user management, and restriction types. This talk will detail the controlled digital lending and virtual reading room functionality we added to our Samvera repository, how we integrated restricted content in our discovery apps with IIIF, and the lessons we learned building and deploying these services.

Managers, Repository Managers, Anyone interested in increasing access to online resources

Kate Lynch and Esmé Cowles (Princeton University)




Hyrax Product Owner Update

An update on all things Hyrax, including the Hyrax Interest Group and Hyrax Maintenance Working Group.


Julie Hardesty (Indiana University Libraries)



Hyku Product Owner Update

Brought us Hyku 3.0
Grant projects progress
There's so much to be said about what's going on with Hyku that 17 syllables just isn't enough! Tune in here for the other several hundred.


Kevin Kochanski (Notch8)




Avalon Product Owner Update

An update on Avalon users and development activities.


Jon Cameron (Indiana University Libraries)





Working Group Updates

Samvera Marketing Working Group – Chris Awre (Univeristy of Hull)

Samvera Branch Renaming Working Group – Kate Lynch (Princeton University) - Slides

Hyrax-Valkyrie Development Working Group – tamsin johnson (University of California, Santa Barbara)


Working Group Representatives



Expanding Hyku’s Versatility with Custom Themes

Hyku's multi-tenancy allows for a broad range of use-cases beyond the original IR focus. However, a drawback to Hyku is the is the limitations on customizing the user interface for individual tenants, which is a deterrent to institutions with different use cases. Recent work for the PALNI/PALCI project has expanded the existing appearance panel features with the ability to add custom themes. We will show you how custom theming was implemented, as well as show you how with a few simple steps, you can add your own theme to Hyku either for your own project or to be added into Hyku for other community members.

Hyku application managers, developers and people interested in Hyku

Lea Ann Bradford & April Rieger (Notch8)



Advancing Hyku Year Two Project Update

Join a Year Two project update for the Advancing Hyku collaborative project, which aims to support the growth of green open access through institutional repositories. The deliverables of the project are to introduce significant structural improvements and new features to the Samvera Community's Hyku platform. The project partners are University of Virginia Library, Ubiquity Press and the British Library, with funding from Arcadia, a charitable fund of philanthropists Lisbet Rausing and Peter Baldwin. The project began October 2019 and is scheduled to conclude with a rollout of the Advanced Hyku platform community-wide after February 2022. In this Year Two update, the project team will introduce the community input for the feature developments and highlight ongoing collaborations at Samvera community level.

Samvera community; System suppliers, especially Samvera services; Repository managers; Librarians and administrators looking for hosted repository solutions; Scholarly communications librarians

Ellen Catz Ramsey (University of Virginia)

Brian Hole (Ubiquity Press)

Ilkay Holt (British Library)




Serverless Functions: How a tiny experiment became our best work

Weeks before we went live with our new digital collections repository and asset management system, we hit a wall with scaling. Ingestion was working well, but performance was nowhere near where we wanted to be. We faced a decision:

  • Scale vertically to very large container instances ($$$)

  • Switch to a lambda based approach and learn fast Going in a new direction at the last minute seemed risky and made us uncomfortable... Can you guess which way we went?

Developers, Managers

Karen Shaw (Northwestern University)