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  • collections set read_groups and read_users based on VIEW access
  • admin_sets allow everyone to view all admin sets. This is incompatible with collection type approach and will need to be revisited before admin_sets can become just another collection type.

Impact of Participants on admin_set/collection and works

For Admin Sets:

permission_
template_
access		admin set solr docability: can? create_in_adminsetcan access through UI via Dashboard → Administrative Setswork solr doccomments
Definition on participants tab:

Managers of this administrative set can

  •  edit the set metadata, participants, and release and visibility settings (via Dashboard → Administrative Sets)
  •  edit work metadata (controlled by manager having edit_access on work)
  •  add to or remove files from a work (controlled by manager having edit_access on work)
  •  add new works to the set

NOTE: Manager is granted access to works and their files only FOR WORKS CREATED AFTER USER BECAME MANAGER

Additional things a manager can do not specifically mentioned in the definition

  •  move works to another set where user is manager
  •  move works to another set where user is depositor
  •  

    view the admin set through Dashboard → Administrative Sets

  •  delete empty admin set (NOT in the definition, but you can do this with edit_access)


Any differences from Collections? (checked if same)

  •  edit the collection metadata, sharing, discovery, etc.
  •  edit work metadata (works created directly in collection)
  •  add to or remove files from a work
  •  add new works to the collection


  •  move works to another collection where user is manager
  •  move works to another collection where user is depositor
  •  remove works from collection (not allowed for admin sets)
  •  delete empty collection
  •  delete collection with works (not allowed for admin sets)
:manage

edit_access

trueYESedit_accessAdmin user creating the admin is always a managerset is not given edit_access as a user until a manager is added.  This does not have much of an impact as the user is part of the admin group and gets access through that group.

Depositors of this administrative set can

  •  can add new works to this administrative set.
:depositN/AtrueNO
Access to works are granted only for works the user creates.

Viewers of this administrative set can

  •  view works in the set regardless of the visibility settings applied to the work. For example, viewers can view works in this set even if the works are currently embargoed or restricted.

Additional functionality expected not directly mentioned in the definition

  •  view the admin set through Dashboard → Administrative Sets  (NOT in the definition, but QA expected to be able to do this)
:viewN/AfalseNOread_accessThe user is NOT given read access to the admin set and therefore cannot view the admin set through the UI.


For Collections:

permission_
template_
access		definition in UIcollection solr docability: can? create_in_collectionwork solr doccomments
Managers of this collection can
  •  add to and remove works from the collection
  •  modify collection metadata (including metadata, branding, sharing (to set roles), discovery (aka visibility), relationships (for nesting))
  •  delete the collection
:manage

edit_access

trueedit_accessadmin is always a manager
:deposit

Depositors of this collection can

  • view the collection
  • add works to it, even if the visibility permissions of the collecton otherwise would not permit them to view it.
read_accesstrue
access to works are granted only for works the user creates
:view

Viewers of this collection can

  • view it even if the visibility permissions of the collection otherwise would not permit them to view it.
read_accessfalseread_access


Visibility, which also impacts the collection solr doc's read_access field, is set in collection edit form → Discovery tabNOTE: There is a  difference in definitions and in read_access set on admin_sets and collections for depositors and viewers.  I would propose that Admin Sets use the same behavior as collections.  This change will results in Depositors and Viewers being able to view the admin show page of the admin set AND see them listed in Managed Collections tab in Dashboard → Collections. 

This makes sense for viewers since they must have some special connection with the admin set to be able to see works in it even when they are embargoed or private.  This can make sense for depositors when there are multiple admin sets being used for organization.

My concern is for the special case of a site using a default admin set because they have to.  Users must be able to deposit in it.  In this case, the default admin set is the full set of all works in the repository.  It does not make sense for users to view the show page for that admin set or see it in Managed Collections.