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All members of a working group producing software must be licensed Samvera contributors covered by the appropriate CLAs.  This is to ensure that the software deliverables of the group are unencumbered by intellectual property restrictions.  Participants meeting these requirements may join at any time, without any prior approval process: the gateway is activity, not reputation. Other types of contributions such as requirements, design, best practices, documentation, etc. - do not require CLAs but particpants should accept that the materials to which they contribute may be released under a Creative a Creative Commons Attribution -Share Alike 34.0 Unported International License.

All discussion within the working group must be transparent.  This means that meetings must have notes taken about the attendance and any decisions or action items, general discussions take place on mailing lists maintained by the community, IRC logs should be posted and so forth.  Any meetings, face-to-face or teleconference, at which decisions are made must be announced in advance and open to any working group participant, otherwise any opinions expressed at the meeting must also be discussed on a mailing list.  Meeting times should be published far enough in advance to allow members to schedule their participation, and preferably use a consistent schedule. The Partner institutions are responsible for ensuring the transparency of the discussion, but every participant is encouraged to take an active role in this regard.