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Samvera Partners Call

Friday, August 12th, 2022

11:30 am  |  Eastern Daylight Time (New York, GMT-05:00)  |  1 hr

Join Zoom Meeting Link:

NEW LINK: https://us06web.zoom.us/j/81973313501?pwd=dXVlcHZOODF2c2NiNGpoNEFad3NZQT09

 Join by phone

Dial by your location
+1 646 931 3860 US
+1 646 558 8656 US (New York)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
Meeting ID: 819 7331 3501
Passcode: 603236
Find your local number: https://us06web.zoom.us/u/kkbAJ584n

Code of Conduct

We want Samvera Community to be a fun, informative, engaging event for all our partners and participants.

  1. We encourage everyone to apply the Samvera community principles of openness, inquiry, and respect in their interactions at the event.

  2. Please review the Code of Conduct and Anti-Harassment Policy.

If you have any questions or concerns, please feel free to reach out to community helpers


Facilitator: Heather Greer Klein

Note Taker: Esmé Cowles

Attendees

Agenda & Notes

  1. Any other items for the agenda? 

  2. Presentation: Marijane White from Oregon Health and Science University, re-presenting from 2022 Virtual Connect “So you think you want to self-host Samvera: A how-not-to-do-it guide”

    1. Marijane is the Data and Research Engagement Librarian at OHSU, with a strong technology background as a semantic modeler/ontologist, content manager, tech writer, software tester/QA

    2. Implemented Hyrax with the intention of consolidating ETDs, digitized books, images, and datasets. Started with ETDs as a first step.

      1. Hired DCE to implement Hyrax for ETDs, deployed in early 2018. Migrated Bepress content and launched in January 2019.

      2. Some staff departures, and hired (then) Notch8 to upgrade the system in summer 2019.

    3. They have a system with limited scope they have little control over. Wanted a system to handle multiple types of content, and have more control.

      1. Messy and missing metadata, wanted authority control.

      2. Wanted dashboards for stats and configuration, but need to do this on the command line.

      3. Updating is a bigger challenge than expected, want smooth, frequent updates.

    4. Some limits that led to the current situation

      1. Divided attention, limited budget, hard deadline.

      2. Few options available in the market, no developers on staff (hiring freeze)

    5. Gaps in planning and understanding

      1. Didn’t have developers on staff, or plans long-term maintenance

      2. Didn’t understand how limited the implementation was

      3. Didn’t understand how facets would work, that back-end interfaces were accessible

      4. Wound up using the system for more than ETDs, expected existing staff to cover gaps

      5. Didn’t have plans for supporting additional content types, authority control, or long-term maintenance

    6. Mismatch between staff strengths and Samvera

      1. More of a go fast/go alone type, lots of workarounds, different deployment approaches

      2. Struggled to engage with community

      3. Conceptualized the repository as a catalog, expected metadata records to be the first-class (objects instead of Works)

    7. How could Samvera community help?

      1. A lot of things have happened to make the situation better today (Hyku, Bulkrax, Allinson Flex)

  3. Partner meeting poll results, discussion about when to meet in person again

    1. Results point to better availability for Spring 2023

  4. Ithaka S+R Report on Digital Preservation – opportunity for questions/discussion

  5. Other Updates:

    1. Heather on vacation next week August 15-19

    2. Interest Group for Conference Management and Planning Charter – coming soon

    3. Register for free for Samvera Connect Online 2022

      1. Presentation CFP extended to September 2nd

      2. Poster and lightning talk CFP open through September 30th

    4. Hyrax-Valkyrization Community Sprint September 6th - 16th

      1. Please consider helping to staff this effort. Issues and testing are being organized by Julie, Daniel, and a volunteer from SoftServ. Testing and dev roles.

Anything for the Samvera Board? (Standing item)

Date of next call: September 9th, Repository demo from University of Hull

Notetaker for September call: